Events

2. 

3. Thank you for your interest in holding an event in the City of Cortez!  Below you should find everything that you need to begin the process of holding an event in Cortez.  If portions of this form do not pertain to your event(liquor, banner or road closure) please disregard and do not fill out.  If you have any questions please contact the office of Communications and Events at jbrooks@cortezco.gov or 970-564-4096.

5. Organization Name:*
7. Event Name:*
9. Event Start and End Date and Time:*
   Event Start and End Date and Time: Start Date

   Event Start and End Date and Time: Start Time

   —

   Event Start and End Date and Time: End Date

   Event Start and End Date and Time: End Time
11. Setup Time:*
    Setup Time:

    Setup Time:
13. Event Location:*
15. First Name*
16. Last Name*
18. Cell Phone Number*
19. Email Address:*
21. Brief Description of Event and Expected Attendance*
23. Extra Garbage Cans Needed?*

    How many?

24. Electrical Requirements:*

    Existing, additional, none?  The City has scatterboxes available for checkout for added power.  A deposit is required.  Please contact the Cortez Recreation Center for more information at 970-564-4080.

25. Picnic Tables:*

    Do you need extra picnic tables?

27. Outside Service Requests:*

    Fire Department, Police or EMS? Please indicate yes or no if there will be a request, what assets and the amount requested.

29. Park and Facilities Rentals:
    City of Cortez Park Rental Sheet

    For questions about Park Rentals and Facilities questions please contact our front desk at 970-564-4081 or reservations@cortezco.gov

31. Food. Will your event have food or food vendors serving food?
    Food Vendor Permit

    Please ensure all food vendors have a health permit, and the event needs to have a Temporary Food Event Permit from Montezuma County.

33. Insurance:
    For questions about insurance requirements or assistance in acquiring event insurance, please contact Debbie Speer at dspeer@cortezco.gov or 970-564-4019.  All insurance must name with respect to (event holder) event being held (name the park or city property), on (DATE/DATES OF EVENT), AND The City of Cortez is named as additionally insured. IT MUST say the place the event is happening at, the name of the event and the date.

    Please submit your insurance via email at dspeer@cortezco.gov or bring to Cortez City Hall at 123 Roger Smith Ave. Cortez, CO 81321.

35. I understand the above insurance requirements*

    1. jbrooks@cortezco.gov
37. Alcohol Permit
    Alcohol Permit

    If your event intends on having alcohol please download the following forms and return it to City Clerk, Linda Smith.  With questions please email lsmith@cityofcortez.com or call 970-564-4008. The City uses the Colorado State Permit and charges a one time $100 fee.  Please disregard the $25 and $10 charges on the form.  Cortez Parks and Recreation Special Events Alcohol Permit 

    These forms must be submitted via email to lsmith@cortezco.gov or in person at the City of Cortez City Hall at 123 Roger Smith Ave. Cortez, CO 81321. 

38. Liquor Permit Requested: Please Indicate Yes or No*
40. Street Closure Form:
    Street Closure Request Form

    The Street Closure Request Form can be found at the following link.  With questions regarding street closure process and policies please contact Dona Thompson at dthompson@cortezco.gov or 970-564-4045. 

    This form must be submitted via email at specialevents.coordinator@cortezco.gov or in person Colorado Welcome Center at 928 Main St. Cortez, CO 81321.1.

41. Street Closure Requested: Please Indicate Yes or No*
43. Banner Installation Request Form:
    Main Street Banner Request Form and Regulations

    Please follow the link to the Main Street Banner Request Form.  For questions regarding Main Street banner regulations and installation please contact Dona Thompson at dthompson@cortezco.gov or 970-564-4045.  

    This form must be submitted via email at specialevents.coordinator@cortezco.gov or in person Cortez Recreation Center at 425 Roger Smith Ave. Cortez, CO 81321.

44. Banner Installation Requested: Please indicate Yes or No*
46. Marketing, Setup and Supplies:

    For additional assistance with event infrastructure and marketing ideas for your event, please contact the Communications and Events Manager at 970-564-4096 or jbrooks@cortezco.gov

48. Site Plan:

    Please provide a google aerial map showing the layout of the event and notable facilities – a beer garden, stage and sound, parking plan, extra porta potties, entrance/exit, commercial tents, etc. 

50. Event Schedule:

    Please attach your event schedule.  

52. Agreement of Request:*

    1. jbrooks@cortezco.gov

    I understand that filling out this form is only a request and not a guarantee of availability or permission to hold the event.  The City of Cortez reserves the right to deny permission for any event.

Leave This Blank:


56. 1. Receive an email copy of this form.
57. Email address

    This field is not part of the form submission.

58. Submit Submit and Print

* indicates a required field