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2. 2022 Community Support Grant Guidelines

   2022 City of Cortez

   Grant Guidelines

   Each year, the Cortez City Council budgets money from the General Fund to support community organizations that preserve or enrich the health, education, welfare, and fitness of the community.  

   PROGRAM OVERVIEW

   The Cortez City Council endeavors to promote community support organizations through this grant process.  Community support organizations may receive grants to support activities and programs that are accessible to the City of Cortez community and encourage the development of healthy community organizations that provide programs for citizen welfare and education in the region.  Council funding priorities for 2022 are: 

   1.    Nonprofits with verification of status from the State of Colorado.

   2.    Organizations that address a unique community need.

   3.    Organizations that serve a broad spectrum of the community.

   4.    Organizations that avoid overlapping services.

   5.    Established service providers.

   ELIGIBILITY CRITERIA

   Cortez City Council will consider proposals from community organizations that meet the following eligibility criteria: 

   1.    Applications will be accepted from organizations that provide programs for citizen welfare, arts and education.  Programming and activities shall be accessible to the City of Cortez community.

   2.    Only one (1) application may be submitted per organization.  Application can be obtained online at www.cityofcortez.com or hard copies are available at City Hall.  Completed applications can be submitted electronically to dspeer@cityofcortez.com or can be mailed or delivered to City of Cortez, 123 Roger Smith Ave., Cortez, CO  81321, Attn:  Debbie Speer.

   3.    Grant requests for $5,000 or less shall be made using the City of Cortez’ grant application.

   4.    Supplemental documentation may only be sent to members of the Cortez City Council or Parks and Recreation Advisory Board at their request.

   ACCOUNTABILITY

   If you received funds for 2021, a follow-up report on the use of any City of Cortez funds awarded for 2021 is required with the application or by October 1, 2021 if the applicant does not apply for a 2022 grant.

   REVIEW PROCESS

   Each application will be evaluated according to its strengths, merits, and completeness.  Amount of awards, funding agreements, and comments to applicant organizations will be mailed out in December of 2021.

   APPLICATION DEADLINE

   5:00 p.m. on Friday, October 8, 2021.

   Completed applications can be emailed to dspeer@cityofcortez.com or dropped off/mailed to City Hall (123 Roger Smith Ave., Cortez, CO  81321), Attention Debbie Speer.

   Late, incomplete (i.e. submitted without all questions answered or without required follow-up report), or faxed applications will not be accepted or considered.  NO EXCEPTIONS!

   FUNDING PERIOD

   The funding period is January 1 through December 31, 2022.  Most payments will be mailed in early January.

   OTHER CONDITIONS

   Nondiscrimination:  including statutes prohibiting discrimination on the basis of race, creed, disability, national origin, sex, sexual orientation, age, or marital status.

   Credit/Acknowledgement:  grantee agrees that a notice will be included in appropriate announcements and promotional efforts stating:

   “This activity/event/program is supported by a grant from the City of Cortez.”

   2021 City of Cortez 

   Grant Application

   Application must be completed IN FULL in order to be considered.  Supplemental documentation may only be sent to members of the Cortez City Council at their request.  

   Application Deadline is 5:00 p.m. on October 8, 2021.  Please submit via this link or email to dspeer@cityofcortez.com or deliver/mail one (1) original to:

                       City of Cortez

                       123 Roger Smith Ave.

                       Cortez, CO  81321

                       Attn:  Debbie Speer

                       (970) 564-4019

                       dspeer@cityofcortez.com

   
   

4. Part 1: Applicant Information
6. Name of Applicant Organization*
8. Name of Umbrella Organization(If Applicable)
10. First Name*
11. Last Name*
13. Phone:*
14. Email address:*
16. Address1*
18. City*
19. State*
20. Zip*
22. List Board of Directors:*
24. How many years has your organization been in existence?*
26. Part 2: Grant Request
28. Cash Request Amount $*
30. 1. Mission Statement (if available) A clear and concise statement of organization’s mission, not including goals and objectives.*
32. 2. Goals and Objectives (if available) Goals = desired future state or direction (1 year or more) Objectives = intended results or outcomes that are measures of progress towards a goal (1 year or less)*
34. State precisely:
36. 3. 3 – 5 year plan (if available)
38. 1. Purpose of requested funds. *List budget items for which funds will be expended.*
40. 2. Geographical location of where funds will be expended. *Quantify the percentage of programs/activities accessible to the community of the following locations (percentages should add up to 100%):
41. City of Cortez*
42. Montezuma County*
43. Other (outside of Montezuma County)*
45. 3. Why is it critical you receive this funding?*
47. 4. How will funding of your organization’s activities meet the City Council’s funding priorities (from page 1)?*
49. 5. Describe the community support for your organization or program.*
51. 6. How will you evaluate the success of your organization or program?*
53. 7. Please list other support provided to your organization by the City of Cortez (if any).*
55. Part 3: Financial Information

    Attach the following financial statements for your organization.  Be sure that attachments are labeled.  Please do not send full audit, only the information listed:

    
    

56. Profit & Loss Statement (budget vs. actual)*

    Current year to date and previous completed fiscal year

57. Balance Sheets (summary)*

    Current year to date and previous completed fiscal year

59. Application submitted by: *
61. Part 4: Follow-up Report No more than one page (front and back)

    All Year 2020 grant recipients that are applying for 2021 funds are required to submit a follow-up report on the Year 2020 organization.

    Reports should include, but not necessarily be limited to:

    1.    Number of people served
    2. Actual use of funds
       1.    Budget items
       2.    Geographical location where funds were expended (quantify the percentage of programs/activities accessible to residents of the following locations:  City of Cortez, Montezuma County, and outside of Montezuma County)
    3.     Describe how your organization/program benefited the community
    4.     Describe any problems with your programming or organization that City Council should know about
    5.    Other
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63. 1. Receive an email copy of this form.
64. Email address

    This field is not part of the form submission.

65. Submit Submit and Print

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