Event Application Form

2. 

3. Thank you for your interest in holding an event in the City of Cortez!  All special Event applications must be submitted 30 day prior to the desired event date. Below you should find everything that you need to begin the process of holding an event in Cortez.  If portions of this form do not pertain to your event(liquor, banner or road closure) please disregard and do not fill out.

5. Organization Name:*
7. Event Name:*
9. Sporting Event? i.e. Tournament, fundraiser, shootout.*
   -- Select One --YesNo
10. Sports Facility Request Form
    Sports Facility Request Form

    If your event requires the use of a sport field or facility you must complete this form. 

12. Event Start and End Date and Time:*
    Event Start and End Date and Time: Start Date

    Event Start and End Date and Time: Start Time

    —

    Event Start and End Date and Time: End Date

    Event Start and End Date and Time: End Time
13. Setup Time:*
    Setup Time:

    Setup Time:
15. Location of event*
    -- Select One --Sport Field* fill out facility use request formMontezuma ParkVeterans ParkParque de Vida South ShelterParque de Vida AmphitheaterSkate Park
17. First Name*
18. Last Name*
20. Cell Phone Number*
21. Email Address:*
23. Brief Description of Event and Expected Attendance*
25. Parks Serives Reuests

    Event logistical services may be requested for a fee in addition to your reservation fee. 

    All requests are subject to availability of equipment and staff. 

27. Additional trash carts*

    Recommended 1 cart per 25 attendees

28. Electrical Requirements:*

    Additional power supplies may be avialable. Check for outlet compatability. 

30. Park and Facilities Rentals:
    City of Cortez Park Rental Sheet

    For questions about Park Rentals and Facilities questions please contact our front desk at 970-564-4081 or reservations@cortezco.gov

32. Food services. Will your event host food vendors?
    Food Vendor Education

    All vendors must meet requirements outlined by the city. 

33. Vendors must obtain a Permit to vend in City Parks
    Parks Vending Permit

    Have vendors apply using the form linked here.

35. Insurance:
    For questions about insurance requirements or assistance in acquiring event insurance, please contact Debbie Speer at dspeer@cortezco.gov or 970-564-4019.  All insurance must name with respect to (event holder) event being held (name the park or city property), on (DATE/DATES OF EVENT), AND The City of Cortez is named as additionally insured. IT MUST say the place the event is happening at, the name of the event and the date.

    Please submit your insurance via email at dspeer@cortezco.gov or bring to Cortez City Hall at 123 Roger Smith Ave. Cortez, CO 81321.

36. Insurance Form:

    Certificate of insurance MUST be submitted 14 days PRIOR to the event or else the reservation will be cancelled, and any fees will be forfeited. 

38. I understand the above insurance requirements*
40. Alcohol Permit
    Alcohol Permit Form

    If your event intends on having alcohol, please download The Alcohol Permit Form and return it to City Clerk, Danielle Wells. Questions, please call 970-564-4008. The City uses the Colorado State Permit and charges a onetime $100 fee.  Please disregard the $25 and $10 charges on the form.  

    These forms must be submitted via email to Dwells@cortezco.gov or in person at the City of Cortez City Hall at 123 Roger Smith Ave. Cortez, CO 81321.

41. Will your event need an alcohol permit?*
    -- Select One --YesNo

    Forms must be completed 30 days prior to event.

43. Street Closure Form:
    Street Closure Request Form

    Please complete and submit the Street Closure Request Form.  For questions regarding the street closure process and policies please contact Dona Thompson at dthompson@cortezco.gov or 970-564-4045. 

    This form must be submitted via email at dthompson@cortezco.gov or in person Recreation Center 425 Roger Smith Ave.  Cortez, CO 81321.

    If street closure request is on or connected to a CDOT maintained HWY a CDOT request must be made. 

44. Will your event require a street closure?*
    -- Select One --YesNo

    Forms must be complete 30 days prior to event.

46. Banner Installation Request Form:
    Main Street Banner Request Form and Regulations

    Please complete and submit the Main Street Banner Request Form.  For questions regarding Main Street banner regulations and installation please contact Dona Thompson at dthompson@cortezco.gov or 970-564-4045.  

    This form must be submitted via email at specialevents.coordinator@cortezco.gov or in person Cortez Recreation Center at 425 Roger Smith Ave. Cortez, CO 81321.

47. Will your event require a banner?*
    -- Select One --YesNo

    Forms are forwarded to CDOT and approved by them. Forms should be submitted 30 day prior to event. 

49. Marketing, Setup and Supplies:

    For additional assistance with event infrastructure and marketing ideas for your event, please contact the Special event and Marketing coordinator at 970-317-9543, ahager@cortezco.gov

51. Site Plan:

    Please provide a google aerial map showing the layout of the event and notable facilities – a beer garden, stage and sound, parking plan, extra porta potties, entrance/exit, commercial tents, etc. 

52. Event Schedule:

    Please attach your event schedule.  

54. Agreement of Request:*

    I understand that filling out this form is only a request and not a guarantee of availability or permission to hold the event.  The City of Cortez reserves the right to deny permission for any event.

Leave This Blank:


57. 1. Receive an email copy of this form.
58. Email address

    This field is not part of the form submission.

59. Submit Submit and Print

* indicates a required field